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Individual PhD follow-up commitee (CSI)

The documents related to the CSI should be sent to EDISS by September 30th, 2025 at the latest for a 2025/2026 enrollment, regardless of the date of (re)enrollment in 2024/2025.

The role of follow-up committee

The Individual Follow-up Committee (CSI) is an individual support system that should not involve a heavy workload for either the doctoral student or his or her supervisor. During these meetings, CSI members assess doctoral training conditions, research progress and preparation for future career development. Strictly scientific aspects (scientific rationale, hypotheses, strategies, results) are not the main focus of these discussions, although they are addressed and discussed.

 
It meets at least once a year until the thesis defense. It is compulsory for re-registration in the next year.
 

Composition of the individual follow-up committee

The CSI is composed of:
  • one member who is not involved in the thesis project, EDISS, or the doctoral student's research unit
  • one member who is not involved in the thesis project or the doctorat student's team* (or research area for single-team units), the thesis supervisor, and any co-supervisors, who may be from the same research unit as the doctoral student. This member must be affiliated xith EDISS (see list here)
            *The teams taken into account by EDISS are those validated by HCERES
  • One of the members must have an HDR (habilitation à diriger des recherches / accreditation to supervise research)
     
NB: The thesis supervisor must attend CSI meetings. Co-supervisors are not required to do so.
NB: Co-authors of publications by the thesis supervisor and co-supervisors, and co-inventors of patents by the doctoral student, thesis supervisor, and co-supervisors (within the last five years) may not be members of the CSI.
NB: Researchers or teacher-researchers working in foreign institutions may be members of the CSI subject to approval by the EDISS management. Their CV must show their doctoral supervision activities and must be attached to the request for approval of the composition of the CSI.
 
The composition and conflict of interest forms must be returned to the EDISS secretariat (secretariat.ediss@univ-lyon1.fr) in PDF format before May 23, 2025.
 
Please note: External members of the CSI may be examiners on the thesis defense jury BUT NOT RAPPORTEURS.
 

CSI meeting

Before the CSI (at least 2 weeks before the meeting)
_ He writes a 2-3 page report on the progress of his thesis
_ He completes his portfolio
_ He downloads the CSI report and completes the "doctoral student and articles" sections
_ He downloads the report on validated training courses from ADUM
_ He downloads the interview grid
_ He sends all these documents to the members of his CSI

The CSI can be organized by videoconference:
_ Presentation by the doctoral student of a slide show on his or her academic career, the rationale behind the research project, the strategies adopted, the main results obtained and their valorization, the supervision arrangements, the thesis timetable, the training courses followed, any mobility, the skills assessment, and the preparation for the post-thesis period. A reasonable length for the presentation is 20 to 30 minutes
_ Answers to questions from CSI members
_ Interview by CSI members with the doctoral student in the absence of the thesis director and any co-supervisors
_ Interview by CSI members with the thesis director and any co-supervisors in the absence of the doctoral student

After the CSI
_ The CSI members draw up the report based on the information gathered and send it to the doctoral student and his thesis director
_ The doctoral student applies for re-registration on ADUM and uploads, in this order, the CSI report, the report on the training courses attended and the 2-page report in a single .pdf file 
_ The doctoral student fills in the confidential annex and sends it by e-mail to the secretariat (secretariat.ediss@univ-lyon1.fr). This mail trigger the CSI report
_ Once the CSI has been validated, the student's pedagogical registration will be validated on ADUM.